How to Read an IEP: Missouri
Understanding Special Factors, Accommodations, Modifications, & State Testing Supports
Missouri IEP Guide: Accommodations, Modifications, and State Testing
What is the testing, accommodations, and modifications section?
Terminology on this can get murky, but every single IEP has a section where a student’s accommodations and modifications for the classroom and for assessments is listed. This information is almost always broken into two sections– one for classroom accommodations and modifications and for testing accommodations and modifications. Testing accommodations and modifications are often broken up into classroom testing and state testing. That’s because state testing is really rule bound. Each state has a list of accommodations and modifications that students can be offered on state tests– and those are pretty limited. Like a student might be offered breaks, extra time, a separate setting, and noise canceling headphones for a state test. For classroom tests or instruction, the IEP team can often write in their own accommodations. For example, a student might need to sit away from their besties or sit near a door or sit near a teacher. Each of those is a classroom accommodation that can be listed in an IEP. For testing, a student might get a separate setting, double time, math content read aloud, a study guide, or even a free retake of a test. Basically, expect to see very few accommodations for a state test, slightly more for a classroom test, and far more for classroom instruction where there is no state mandated rubric of options to limit what students get.
A few key notes. 1) Accommodations change how something is done, modifications change what is done. Confused? Check out the page on it!; 2) Accommodations and modifications are legally required. That means that a teacher can’t say nope, don’t want to do it.; 3) Accommodations and modifications can be changed at any point with an amendment. If there is something a student wants or needs that isn’t on the IEP, you can add it really easily. A student asked last month for a break in class to be added to the IEP so we did. The parent didn’t even come in– I just sent paperwork home. Another student wanted headphones to cancel out distractions so we added that. Accommodations are a great area for students to practice self-advocacy and very, very easy to change. Just not on state tests. State tests are rule bound and you have very limited options for providing students with extra support on them.
Where are testing, accommodations, and modifications in the IEP?
Highly variable! Typically towards the end of the IEP. Sometimes in the middle end, sometimes at the very end. These are pretty dry so they are normally pushed towards the end.
How do testing, accommodations, and modifications vary across districts and states?
One of the biggest variations is state to state on testing accommodations and modifications. California has listening to the math items as a state testing accommodation. New Hampshire doesn’t. There are significant variations state to state in this. A second common difference is in the layout. All districts list classroom and testing accommodations separately, but some break down testing accommodations into state and classroom and some do not.
The third, and biggest difference, is in what this section is called. A lot will state something like “Required testing and assessments.” That means what tests the students will take and what supports they will get on them. A few don’t call classroom accommodations and modifications that. They will instead call them “supplementary aids and services.” That means classroom accommodations and modifications. I don’t know why the terminology varies so much but if you see anything like extra time, breaks, preferential seating or read aloud, you are in the right section.
This IEP comes from the Missouri Department of Education. See the full IEP here.
Because the images are hard to read, a transcript is below.
State Assessments
IDEA requires students with disabilities to participate in the following state assessments.
ACCESS for ELLs is the annual English language Proficiency assessment for ELL students in grades K–12.
Grade-Level Assessment is administered in grades 3–8.
MAP-A is administered in grades 3–8 and 11 (2014). For eligibility criteria for MAP-A see:
http://dese.mo.gov/special-education/compliance
“Graduation” students are those students previously intended to have completed course level expectations or who are graduating or exiting secondary school due to age limits without completing course level expectations.
Does “Graduation” placement or course of study during the time this IEP is in effect influence the selection of participation in state assessments?
☐ No ☐ Yes. Complete Form D
District Wide Assessments
Are other district-wide assessments administered for this student’s age/grade level (refer to District Assessment Plan)?
☐ No ☐ Yes. Complete Form C
Post-secondary Transition Services
(Must be included not later than the first IEP to be in effect when the child turns 16 and updated annually thereafter)
Is a Post-secondary Transition Plan required?
☐ No (Child will not turn sixteen while this IEP is in effect.)
☐ Yes (Child will turn sixteen while this IEP is in effect.) If yes, Complete Form C – Post-secondary Transition Plan
Alternate Form D
If a student participates in an alternate assessment (e.g., MAP-A), accommodations options available for the student should be considered and clearly documented.
Modifications/Accommodations Table (checklist format)
Key:
Sections for Reading, Writing, Math, Science, and Social Studies
Rows include modifications such as:
Simplify language
Read test aloud
Use of calculator
Extended time
Reduce number of items
Use of scribe or word processor
Frequent breaks
Visual aids
Use of manipulatives
Alternate test location
Preferential seating
And many more
Each modification is marked with checkboxes per subject and type of assessment (Classroom, District, State).
Location, Frequency, Duration Grid
| Location | Frequency | Duration |
|---|---|---|
| Specified settings | Daily/As needed | 2 hrs, ongoing |
Support for School Personnel
Includes training in:
☐ Specific disability(ies)
☐ Behavior strategies
☐ Medical/Health issues
☐ Other (specify) _____________
Black bars obscure personnel support details.
Form D – Part II: State Assessments
Grade-Level Assessment: Students in Grades 3–8
☐ The student will participate in the Grade-Level Assessment without accommodations.
☐ The student will participate in the Grade-Level Assessment with accommodations.
☐ The student meets the criteria for and will participate in the MAP-Alternate (MAP-A) assessment.
☐ The student is exempt from MAP-Alternate.
National Assessment of Educational Progress (NAEP)
☐ The student will participate in NAEP without accommodations.
☐ The student will participate in NAEP with accommodations.
☐ The student is exempt from NAEP.
ACCESS for ELLs (K–12 students that are identified ELL by school district)
☐ The student will participate without accommodations.
☐ The student will participate with accommodations. (complete Part S)
☐ N/A
EOC (End-of-Course) – Students in Grades 9–12 (if appropriate)
☐ The student will participate in DESE End-of-Course Assessment.
☐ The student meets the criteria and will participate in the MAP-Alternate (MAP-A).
☐ The student is exempt.
ACT – Students in Grade 11
☐ The student will participate in the ACT without accommodations.
☐ The student will participate in the ACT with accommodations.
☐ The student meets the criteria and will participate in the MAP-Alternate (MAP-A).
☐ The student is exempt.
Form D – Part 2B: End-of-Course (EOC) Assessment Accommodations
The End-of-Course Assessment features Universal Tools available to ALL STUDENTS and Accommodations available only to students with an IEP/504 plan. State Universal Tools and Accommodations are subject to DESE approval.
Universal Tools for ALL Students
Highlighter
Color Contrast
Color Overlay
Line Guide
Linguistic Dictionary
Graphic Organizers
Bilingual Dictionary
Read Aloud (not including ELA Reading Passages)
Scribe (Paper Testing only)
Calculator
Masking
Magnification
Screen Reader
Tools like scratch paper, rulers, reference sheets
Additional Universal Tools for ELL Students
Bilingual dictionary
Read aloud (not including ELA reading passages – paper version only)
Translated test directions
Word-to-word glossaries
Translation – Paper pencil
Accommodations for Students with an IEP/504
Includes categories such as:
Presentation
Read Aloud
Audio Amplification
Visual Aids
Large Print
Response
Scribe
Assistive Technology
Word processor
Setting
Small Group
Special Lighting
Timing and Scheduling
Extended time
Frequent breaks
Each is checked off per subject area (Reading, Math, Science, Social Studies).
If you are a general education teacher, this is the most important part of the IEP. You are legally bound to allow the accommodations and modifications listed on the IEP. If any of them don’t make sense or sound awful, speak up! If any are missing, speak up. Also know that, while some are written as needed, all are really as needed. The IEP might say testing in a separate room but if the student doesn’t want that or need that on a particular exam, it doesn’t have to happen. An IEP shouldn’t be a sledgehammer, forcing a student to do something. Instead, an IEP should be a tool that the student can draw on to be successful– and one you can draw on to support them. So if a student is really squirmy in whole class testing, you might want to push that separate room– or the student might ask for it. At the same time, you can’t say no to an accommodation or modification listed on an IEP. It is a legally binding document. You can however ask that a particular accommodation or modification be removed at an IEP meeting.
If you are a parent, you want to check that these make sense. A lot of times students get an accommodation in kindergarten that somehow carries until 9th grade and makes utterly no sense. General education teachers need to implement these– and your child might be forced to have these if you have an intense general education teacher– so make sure that you have all of the accommodations your child needs and no more and no weird ones in the IEP. I regularly get ones for a tenth grader that state a read aloud or other things that my student thinks is super baby-ish. That accommodation has probably sat in the IEP for 6 years. It needs to go. I like to review accommodations with my students and ask them what they like. Students need agency in their IEPs and this is the easiest place for your child to speak up– they know what they like and hate so ask them their opinion!
Missouri IEP Guide: Special Factors
What is the special factors IEP section?
On almost every district’s IEP there is a section explicitly titled special factors, because that is what the hodgepodge of things on that page is called in the federal law. IDEA states that IEP teams have to look at special factors that might impact a student’s learning in school including whether they are an English language learner, whether they are visually impaired, whether they are Deaf or hard of hearing, whether they have communication needs, whether they have behavioral challenges, or whether they would benefit from assistive technology like voice to text or an augmented communication device.
The way that most districts have operationalized this is by creating a page titled special factors with a lot of yes or no check boxes. Take Arizona for example. On the IEP, the team checks needed or not needed next to assistive technology, language needs for English learners, communication needs, behavioral needs, visual support needs for a visually impaired student, and hearing supports needed for a Deaf or hard of hearing student. In their sample, the team also wrote in a bit explaining their nos or adding context. Lots of districts don’t do that though and this page is just a check yes or no page. It’s an important page to pay attention to though because if anything is checked yes on this page, you want to know about it.
As an FYI, each of the boxes means something particular. For example, if the team checks yes on the behavior box on special factors that means that the child needs a behavior support plan. If a student is kind of rude in school, skips some classes, and is defiant sometimes, they would most likely have a no for that box. A yes is for students whose behaviors are significant enough to warrant a coordinated, formal behavior plan monitored and reviewed regularly by the full IEP team. This is typically for students with histories of safety concerns at school, whether that is running, self-harm, or aggression or histories of major disruptions and defiance significant enough to warrant a BSP/BIP (behavior support or intervention plan) rather than just an IEP goal focused on improving behaviors. Similarly, if the assistive technology box is checked, that means that the student needs specialized technology bought and paid for that individual child by the district. A 1-to-1 laptop from the district isn’t assistive technology. A special program on that laptop paid for by the district for that student would be. And the communication box should only be checked if the student works with a speech and language pathologist– and they check that box.
Where in the IEP is the special factors section?
Special factors is almost always it’s own page. It’s typically found after present levels but before IEP goals, although that can vary by district. It will almost always have special factors in its title.
How does special factors sections vary across states and districts?
Overall, this section doesn’t vary much district to district. One district might describe an English learner differently than another, but both will ask if a student is an English learner.
This IEP comes from the Missouri Department of Education. See the full IEP here.
Because the images can be hard to read, a transcript is below.
2. Special Considerations: Federal and State Requirements
Note: For the first six items below, if the IEP team determines that the child needs a particular device or service (including an intervention, accommodation, or other program modification) information documenting the team’s decision regarding the device or service must be included in the appropriate section of the IEP. These must be considered annually.
Is the student blind or visually impaired?
☒ No
☐ Yes. If yes, complete Form A: Blind and Visually Impaired.
Is the student deaf or hearing impaired?
☒ No
☐ Yes. The IEP Team has considered the child’s language and communication needs, opportunities for direct communication with peers and professionals in the child’s language and communication mode, academic level, and full range of needs including opportunities for direct instruction in the child’s language and communication mode in the development of the IEP.
Does the student exhibit behaviors that impedes his/her learning or that of others?
☒ No
☐ Yes. If yes, strategies including positive behavior interventions and supports must be considered by the IEP team, and if determined necessary, addressed in this IEP. If a behavior intervention plan is developed it must be a part of the IEP.
Does the student have limited English proficiency?
☒ No
☐ Yes. The student’s language needs are addressed in this IEP. Students who are English Language Learners (ELL) in grades K–12 take the state’s annual English Language Proficiency assessment, ACCESS for ELLs.
Does the student have communication needs?
☒ No
☐ Yes. The student’s communication needs are addressed in this IEP.
Does the student require Assistive Technology device(s) and/or services?
☒ No
☐ Yes. The student’s assistive technology needs are addressed in this IEP.
Extended School Year:
☒ No. The student is not eligible for ESY services.
☐ Yes. The student is eligible for ESY services. Complete Form B
☐ The need for ESY services will be addressed at a later date. Will be addressed by ___ / ___ / ___ (month/year).
Attach IEP Amendment page and Form B
Transfer of Rights: Notification must be given beginning not later than one year before the student is 18 informing the student of the rights under IDEA that will transfer to the student upon reaching the age of majority.
☐ N/A for this student/IEP
☒ Notification was given: 09 / 13 / 13 (month/day/year).
State Assessments
IDEA requires students with disabilities to participate in the following state assessments.
ACCESS for ELLs is the annual English Language Proficiency assessment for ELL students in grades K–12.
Grade-Level Assessment is administered in grades 3–8.
MAP-A is administered in grades 3–8 and 11. For eligibility criteria for MAP-A see:
http://dese.mo.gov/special-education/compliance
As a parent, you want to make sure the information here is accurate. If your child has been suspended for aggression, you want to see the behavior box checked and a behavior support plan present in the IEP. If the IEP is mostly a discussion of your child’s behaviors and that box isn’t checked and there is no BSP, you need to ask why. If you think your child needs specialized technology to succeed, whether that is a magnifying sheet to make text bigger or an iPad with a communication app on it, you need to speak up. What’s on this page has to be provided by the district so you want those boxes checked if your child has a need.
As a teacher, the two big things to look at are the behavior box and the assistive technology box. If the behavior box is checked, look for the behavior plan. Then read it really closely, ask questions, and make a plan. If the box is checked and there is no plan, get the counselors or school psychologist involved because something is wrong. The student might never have an issue in your class, but the checking of the behavior box means there is a significant concern. The second thing to notice is whether there is assistive technology. If so, you want to follow up with the student and make sure they have access to it in your classroom. Also speak up. If you have safety concerns about the student and the box isn’t checked, ask. If you think a student would benefit from specialized technology and it isn’t in the IEP, ask. You are part of the team
