How to Read an IEP: Oregon

Understanding Present Levels of Performance and Measurable Annual Goals

Oregon IEP Guide: Present Levels of Academic Achievement & Functional Performance

What is the present levels section of an IEP?

This is one of the meatiest sections of the IEP! This is where the IEP team lists the students academic and functional levels of performance. This is where you start to get a sense of where the student is at– and this section sets up the goals. Like if a student has difficulty decoding, you would see it here– and then should see a goal about it later in the IEP. 

Because IEPs are written on all areas of student need, present levels sections include information on the student’s physical, socioemotional, development, and communication baseline as well as on their academics. There is a lot of variation in how districts label the various parts of this section but in every single one you should learn about a student’s skills in reading, writing, mathematics, and their overall development. In most districts that means communication, motor skills, and socioemotional skills– but some districts jumble those together and so omit any areas where the student does not have a need. In California, that would have gotten you in trouble on a state audit but in New Hampshire it is pretty standard not to see anything about motor skills in an IEP– so there is some variation state by state.

Arizona, which combines this section with the student strengths, has a nice clean lay out for this section. Click read more to see how Arizona divided up this section in the sub-sections I talked about of communication, academics, and so on. 

Now, take a look at this section of the IEP from the Fresno district in California. They too have a section for communication and motor skills, but academic and functional skills are one sub-section that also includes socioemotional stuff. 

The IEP from Oregon has only two sub-boxes– one for academic performance and one for developmental and functional development. In NH (not shown), there are three boxes– one for academic performance, one for functional, and one for developmental– and no one really has a clue how to figure out what goes in the functional versus developmental boxes! 

You can see that the amount of content in the boxes varies a lot as does their labels but somehow, every single IEP from every single district is trying to provide a holistic picture of the student’s skills.

The filled out examples on the left are helpful to look at to get a sense of how long this section can be– because when I say this is the meatiest section of the IEP, I mean it is the longest!

Where are the present levels in the IEP?

Typically, this is right after the student strengths section on the second or third page of the IEP. There are a few rebel districts that shift a lot of this information to the student goals section or hide it later in the IEP, but generally this is near the beginning of the IEP.

How do present levels sections of an IEP vary across states and districts?

Every single IEP has present levels of some form. They have to. Some include strengths in it, some don’t. Some divide them up by communication, academic, and so on. Some don’t. Some even put the present levels in the goals. But every district has them– and they should all cover similar content. The labels that districts use and the number of boxes does matter though– the boxes guide what folks write so you will see different emphases district to district with maybe a child’s motor present levels being addressed in one and glossed over in another based on whether there is a box that asks about motor skills specifically.

What does the IDEA law say about present levels?

The Individuals with Disabilities Education Act states that the IEP has to have a “statement of present levels of academic achievement and functional performance,” aka a PLAAFP. That means a statement of where the student is academically (aka reading, writing, and math) and functionally (communication, socioemotional, motor, etc). 

What IDEA says in 34 C.F.R. § 300.320(a)(1)

(1) A statement of the child’s present levels of academic achievement and functional performance, including—
(i) How the child’s disability affects the child’s involvement and progress in the general education curriculum (i.e., the same curriculum as for nondisabled children); or
(ii) For preschool children, as appropriate, how the disability affects the child’s participation in appropriate activities;

Oregon present levels of functional and academic performance IEP section

This IEP comes from the Oregon Department of Education. See the full IEP here. 

Because the images are hard to read, a transcript is below.

C. SUMMARY OF PRESENT LEVELS OF ACADEMIC ACHIEVEMENT AND FUNCTIONAL PERFORMANCE


Strengths of Student (Academic, Functional, Behavior, Learning characteristics, etc.)
[Redacted] works hard and has strong academic abilities. He has a good memory and high comprehension skills. He is a kind and compassionate student toward his peers. He enjoys science topics such as animals and astronomy.


Concerns of the parent(s) for enhancing the education of the student
[Redacted]’s parents provided a written response to concerns of the parent section and asked that it be included as written:
[Redacted]’s concern is as content to the learning process as reading. It is a fundamental academic skill. [Redacted]’s deficits in his academic writing and written language skills therefore makes all other aspects of the learning process more difficult for him. He is unable to keep notes, convey thoughts and make meaning through writing, effectively revise work he had previously written, and use writing generally as a learning tool in the same manner as his peers. Compounding his deficits in the areas of writing related to processing, [Redacted]’s dysgraphia causes his handwriting to be inconsistent, with roughly 1 out of every 5 words illegible. He also continues to demonstrate significant difficulty with spelling. The illegibility of his writing and his spelling difficulties exacerbate the difficulty he has revising written work. Assistive technology can help with the writing process in increasing instances, but will never be a complete substitute for his ability to write by hand. Though speech to text improves his writing, other AT (i.e., word prediction) had proven less successful due to his spelling challenges. As a result of these deficits, [Redacted] needs goals related to written language, the writing process, mechanics of writing, and using assistive technology effectively.


ASHA recognizes five domains of language, all of which have implications related to writing, as follows:

  • Phonology – accurate spelling of words while writing

  • Morphology – appropriate use of grammar when writing

  • Syntax – using correct sentence structure when writing

  • Semantics – writing vocabulary

  • Pragmatics – conveying point-of-view, intended message, etc.


Per these descriptions, [Redacted] struggles with phonology, morphology, semantics, and pragmatics as these domains relate to writing. It is likely, though I do not know it for fact, that he also struggles with syntax related writing skills. These deficits do not appear in his verbal language skills, and never have. However, that does not relieve the IEP team of the obligation to address them as they are very real written language concerns they are. Goals and specially designed instruction in these areas are critical to remediating his deficits and providing him the skills he needs to access the general curriculum and, therefore, provide FAPE.


Present level of academic performance, including the student’s need
The present level of academic performance, including the student’s need, is based on local and state/districtwide assessments.


EasyCBM Assessments Fall 2018
Grade 5 Fall Passage Reading Fluency: 146 Words per Minute at 89% accuracy.
Grade 5 Vocabulary Progress Monitoring 5_1: 96 Words per Minute at 100% accuracy.
Grade 5 Vocabulary Progress Monitoring 5_2: 100% accuracy
Grade 5 Vocabulary Progress Monitoring 5_3: 95% accuracy
Grade 5 Winter Vocabulary: 90% accuracy

Grade 5 Fall Multiple Choice Reading Comprehension (MCRC): 95% accuracy
Grade 5 Multiple Choice Reading Comprehension (MCRC) 5.3: The Disappearing Licorice: 80% accuracy
Grade 5 Multiple Choice Reading Comprehension (MCRC) 5.4: The Grand Experiment: 80% accuracy
Grade 5 Winter Multiple Choice Reading Comprehension (MCRC): 85% accuracy

Grade 5 Fall Common Core State Standards (CCSS) Math Benchmark: 48% accuracy
Grade 5 Fall Common Core State Standards (CCSS) Math Progress Monitoring: 70% accuracy
9/20/2018: iReady Initial testing: 461, 4th grade level in all areas.


Grade 5 Fall Progress Report Card – Score range 1-4 with a score of 3 being grade level proficient.
Reading: Score of 2 for Comprehension, 3 for Phonics and Word Recognition, and 2 for Fluency.
Writing: Score of 2 for Focus, Organization, Elaboration of Evidence, and Language/Vocabulary with a score of 1 for Conventions
Mathematics: Score of 2 for Numbers and Operations – Base Ten for both understands place value to thousandths and performs operations with multi-digit whole numbers to decimals in the hundredths.


[Redacted]’s 5th grade level writing expectations: By fifth-grade students are familiar with the basic framework of how to write a multiple paragraph essay. With informative and opinion pieces, they are required to write a clear topic sentence and create an organizational structure which ideas are logically organized. Paragraphs contain facts, definitions, concrete details, and quotations from sources to support main idea/opinions. Linking words, phrases, and/or clauses are used throughout. Precise language is present. With narratives, students provide even more description, including providing character responses to situations. Concrete words and sensory details are used to convey experiences and events.


Although [Redacted]’s core language scores place him in average to above average range, [Redacted] struggles with written expression. Parents and teachers report this difficulty is isolated to writing skills and does not/has not impacted his ability to read and decode familiar and unfamiliar words and text.

[Redacted]’s difficulties with writing skills was conducted by collecting various writing samples from his grade level class, the written language assessments and the speech room. Observations of [Redacted]’s functional skills as they relate to language are as follows:


Punctuation:
[Redacted] has been working on identifying when to use a period or comma with staff in the
classroom and in speech services. In the classroom he was able to locate when he should have used a period and made corrections independently. [Redacted] continues to make these mistakes in his own writing out loud.

Other punctuation observations include the use of apostrophes and question marks. [Redacted] was noted to inconsistently use an apostrophe for singular possessive nouns in his writing, but rarely used an apostrophe to create contractions and preferred to write out both words without writing included inconsistent appropriate use of question marks.

Spelling:
When asked to write a short paragraph, [Redacted] was able to utilize a prediction list to choose the correct word he wanted to use and then correctly copy the word (“Mischief”) on paper at the top of the page. However, while writing, [Redacted] did not reference the word at the top of the page and subsequently mis-spelled “mischief” each time he included the word in his composition.

[Redacted] was not actively writing as he was able to identify words he spelled incorrectly but was not able to correct these errors independently. When asked to reread his writing immediately after completing an assignment, [Redacted] was able to articulate that some of the words were not what he intended to say and was able to correct errors given adult support and the use of spell check or word prediction software.

[Redacted] was unable to express what he intended to write given a delay between when he turned in a classroom writing assignment and when asked to read it out loud (time lapse was 3 days). Stated, “I have no idea what this says”.

[Redacted]’s writing, without the use of spell check, word prediction software or speech to text, is often difficult to decipher. [Redacted] presents with moderate difficulties with encoding independently. For example, a percentage of words understood in a hand-written sample was taken. This percentage was calculated by counting the number of words understood and dividing by the total number of words. [Redacted]’s summary contained 78.65% of words understood and 21.35% of words were indecipherable. In contrast, a narrative writing sample taken from class using a word processor contained 86.55% of words understood and 14.5% of words were not understood. The accuracy of [Redacted]’s spelling was noted to improve, even further, when given a direct visual model of two simple sentences he was asked to combine to form one compound sentence using coordinating conjunctions.

Capitalization:
Observations of [Redacted]’s writing indicated he struggles with independently using capital letters appropriately and consistently. [Redacted] was not observed to use capital letters when referencing book titles or proper nouns. [Redacted] occasionally used capitalization of the first word at the beginning of sentences when he remembered to separate complete sentences by a period. [Redacted] used capitalization for the singular pronoun “I” in his writing when assisted by a word processor or speech to text. He demonstrated inconsistent use if capitalization for “I” in hand written samples.

Syntax:

Grammatical Morphemes:
[Redacted] used past tense in his writing when appropriate, most of the time, but occasionally omitted -ed endings. [Redacted] occasionally omitted plural and possessive -s but did not consistently use a 3rd person regular -s. [Redacted] writing included the use of some derivational morphemes most notably the -ly on the ends of words like “quickly” and “sadly” when appropriate and demonstrated consistent use of verb+ing endings.

[Redacted] writing also contained the correct use of the following grammatical morphemes: auxiliary verbs, pronouns, prepositions

Syntax:
[Redacted] writing contained the following clause types: main and dependent.

Lexical/Semantics:
[Redacted] writing contained low frequency words.

Flow:
[Redacted]’s tendency to switch between past and present tense, and his tendency to produce abrupt transitions affected the flow of his writing: narratives inserted breaks because [Redacted]
Linking words: [Redacted] wrote words that illustrated causal relationships between thoughts and ideas.

Pragmatics:
Audience/Presupposition: [Redacted] often demonstrated a lack of awareness about the background knowledge, experience, or interest of his readers.


Present level of developmental and functional performance (including results of initial or most recent evaluations)

Speech/Language Information:

[Redacted] currently substitutes a /d/ for his voiced /th/ sound in words and conversation. This articulation error does not impede his ability to be understood at this time and [Redacted] was judged as 100% intelligible to familiar and unfamiliar listeners. [Redacted]’s classroom teacher reported this does not impede his access to classroom curriculum.

[Redacted]’s classroom teacher was asked to fill out an “Educational Impact Checklist” related to Speech and language. This list helps identify areas where the student struggles and provides information about functional performance and skills within a classroom setting. [Redacted]’s teacher identified the following items, as they relate to [Redacted]’s expressive and conversational language skills: the student uses many filler words; the student exhibits disorganized thoughts in speech or writing, the student demonstrates word-finding difficulties, the student has difficulty expressing ideas verbally, and the student is unable to ask questions to clarify a message or obtain information. [Redacted] also reported that it takes much more time to complete writing assignments than other students, and that [Redacted] will change the subject or appear to be disinterested when working on writing assignments.

The CELF-5 was administered to obtain scores in relation to [Redacted]’s verbal language skills.

CELF-5 scores are as follows:
Core Language: 105
Receptive Language Index: 107
Expressive Language Index: 104
Language Content Index: 104
Language Memory Index: 106

(Scores reported have a mean of 100 and SD of 15)

[Redacted]’s standardized assessment score in conjunction with functional and observational data suggest that [Redacted] demonstrates age and grade appropriate oral language skills in the areas of morphology, phonology, syntax, semantics and pragmatics.

What do I look for in the IEP to know if it is good?

The present levels section should tell you what a student can do right now. That includes in reading. What level of text can they read? How is their decoding, fluency, comprehension? For areas where the student is working at grade level this might be as short as, “Juan is decoding and understanding tests at grade level according to classroom assessments.” Similarly, you should get useful information about the students’ knowledge of and skills in mathematics and writing. This should not just be test scores. It should be information that makes sense to a parent or a general education teacher. Jargon is a red flag. Often jargon and numbers means the case manager didn’t actually do assessments for the annual IEP– the numbers are often years out of date and a way to hide that no new assessments were done. 

This section should also include more than academics. For example, there needs to be something in here about the student’s socioemotional well being and behaviors. If there are no concerns, awesome– it should say that. But in today’s world, how many kids with IEPs or kids in general are really totally fine? Not shy, not anxious, not disorganized at all? This section needs to include that information too– you want a complete picture of the student. If you don’t see that, then that’s a red flag. 

Present levels also should include communication and motor skills information. If a student has concerns in these areas, those sections should be filled in by a SLP or OT or PT or APE teacher. If there are statements about concerns on any of those areas, that student should have services in those areas. If they don’t, that’s a red flag. If a student is in 5th grade and wiping out going down the stairs on the regular and that isn’t in the IEP, you want to know if a PT has screened the student. This is an area where you know you student/child– are all concerns reflected here and linked to services and goals? Or at least acknowledged with a note that there was a screening done?

Broadly, you need to see that all information in the present levels is current, intelligible to humans (not just numbers and jargon), reflective of the teams’ concerns, and linked to both goals and services. If there are a lot of concerns, you expect to see a lot of goals and services. If there aren’t a ton, then you expect to see that student on their own a lot in general education being successful. 

When and how should I get help?

It depends on who you are. If you are a parent, you have the right to show the IEP to anyone you want to get their thoughts on it– and the right to bring someone who has “knowledge or special expertise regarding the child” to the IEP meeting. To learn more about parents’ rights in IEP, visit our page on the rights hidden inside district procedural safeguards.

If you are a teacher at the school and are worried about the quality of the IEP goals, feel out the case manager. If you hit resistance, try meeting with a service provider at the school an administrator, or a special education teacher that you are more comfortable with– but try the case manager first to get a sense of what is going on.

Here is what IDEA says in 34 C.F.R. § 300.321(a)(6) about bringing people to meetings:

‘‘(vi) at the discretion of the parent or the agency,
other individuals who have knowledge or special expertise regarding the child, including related services personnel as appropriate; and
What are the disclaimers?

This website is not a lawyer or an educational advocate. Nothing on this site is, nor is intended to be, legal advice. The information here is for informational purposes only. 

If you are worried about your student or child’s IEP, please reach out to a real, live human.

Many law schools have free educational law clinics for special education. Many larger districts employ ombudsmen to bridge the gap between parents and schools. Many regions and states have parent centers that can help parents connect to other parents and find resources in their community. All of those are free, as is talking through the paperwork with a friend. Educational advocates are often paid professionals with special expertise who can also help. While we are happy to address general questions about the IDEA law or IEP process, please note that any communication via email is for informational purposes only and cannot be treated as legal advice. You can email questions to rose@spedhelper.org.

Oregon IEP Guide: Measurable Annual Goals

What are the annual goals in an IEP?

This is one of the most, if not the most, important part of the IEP. This is where the IEP team lays out what the student will be working on with special education support over the next year. Generally, the goals written by the special education teacher fall into the reading, writing, math, and socioemotional buckets. So you might see a goal for reading comprehension, one for multivariable equations, and one for work completion or managing frustration. Related service providers, like speech and language pathologists or counselors, will also write their own goals so there might also be goals from them on communication, self-regulation, or other skills. Generally, looking at a student’s goals gives you the best sense of where the student is and the biggest thing the team thinks they need to work on. 

Each goal will have two key parts– the goal itself, which should be measurable and easy to understand– and a baseline which says where a student is now. You might also see benchmarks, also known as objectives. These are ways to break down the goal for monitoring at report card intervals. Fun fact, if you didn’t know– special education teachers are responsible for reporting on each student’s progress towards each goal at report card intervals. So when you do report card (or they do, depending on the school), they are also writing narratives on every single goal. That’s one of the main reasons that special education teachers work to keep goals to a minimum– don’t assume that all of a student’s needs are covered by their goals. Instead, assume that the goals are the biggest needs and the special education teacher was refusing to do bonus paperwork for the lesser needs. In line with this, a lot of goals will also tell you how the parent will be notified of progress. Regardless of language, assume that when the report card goes home, parents are supposed to also get a goals’ progress narrative. 

Where are the annual goals found in an IEP?

Goals are always after the present levels. In some districts, they are the last things in the IEPs. In others, they are in the middle, but they are always after the present levels.

How do goals vary across states and districts?

Every single district will have measurable annual goals and baselines. Some districts split up the baselines, like listing an academic and functional baseline. Some don’t. Some list the quarterly benchmarks in the IEP. Some don’t. Some districts use goal writing tools that write weird, generic goals. Some don’t. But because IEP goals are the heart of an IEP, every single district will have them– and will have the goal and the baseline in separate boxes.

What does the IDEA law say about goals?

The Individuals with Disabilities Education Act, the federal law behind special education, says that IEP goals have to be measurable, help the student move towards meeting grade level standards, meet the student’s other educational needs, and have benchmarks to ensure progress monitoring. The exact wording is below.

34 C.F.R. § 300.320(a)(2).

(i) A statement of measurable annual goals, including academic and functional goals designed to—
(A) Meet the child’s needs that result from the child’s disability to enable the child to be involved in and make progress in the general education curriculum; and
(B) Meet each of the child’s other educational needs that result from the child’s disability;
(ii) For children with disabilities who take alternate assessments aligned to alternate academic achievement standards, a description of benchmarks or short-term objectives;
(3) A description of—
(i) How the child’s progress toward meeting the annual goals described in paragraph (2) of this section will be measured; and
(ii) When periodic reports on the progress the child is making toward meeting the annual goals (such as through the use of quarterly or other periodic reports, concurrent with the issuance of report cards) will be provided;

This IEP comes from the Oregon Department of Education. See the full IEP here. 

Because the images can be hard to read, a transcript is below.

J. MEASURABLE ANNUAL GOALS

When will progress be reported to the parent?
Three times per year

How will progress be reported?
Included with report cards mailed home

Anticipated Dates
Progress Period 1: [Redacted]
Progress Period 2: [Redacted]
Progress Period 3: [Redacted]


Category: Written Language

Is the goal area related to alternate assessments aligned to alternative achievement standards?
☐ Yes (if yes, short-term objectives are required)
☑ No


Goal:
Given instruction, opportunities, and supports such as graphic organizers, [Redacted] will use 3 different prewriting strategies to organize and develop the focus of his essay to work towards grade level standards receive scores of 3 in the areas of Focus and Organization on the writing scoring rubric on 3 out of 5 writing samples.

Present Level:
Currently, [Redacted] is at a level 2, developing, in the trait areas of Focus and Organization. Scores of 3 are proficient at grade level.


Is the goal area related to alternate assessments aligned to alternative achievement standards?
☐ Yes (if yes, short-term objectives are required)
☑ No


Goal:
Given instruction, opportunities for practice with revising, [Redacted] will revise writing for correct syntax demonstrated by use of correct subject/verb agreement, correct and consistent verb tense, and use of at least 1 compound/complex sentence in each paragraph to work toward grade level standards receive score of 3 in the area of Language/Vocabulary on the writing scoring guide rubric on 3 out of 5 writing samples.

Present Level:
Currently, [Redacted] is at a level 2, developing, in the trait area of Language/Vocabulary. Scores of 3 are proficient at grade level.


Is the goal area related to alternate assessments aligned to alternative achievement standards?
☐ Yes (if yes, short-term objectives are required)
☑ No


Goal:
Given instruction, supports, and opportunities for editing practice, [Redacted] will correctly edit writing for grade level proficient capitalization, punctuation, and spelling to work toward grade level standards receive scores of 3 in the area of Conventions on the writing scoring guide rubric on 3 out of 5 writing samples.

Present Level:
Currently, [Redacted] is at a level 2, developing, in the trait areas of Conventions. Scores of 3 are proficient at grade level.


Is the goal area related to alternate assessments aligned to alternative achievement standards?
☐ Yes (if yes, short-term objectives are required)
☑ No


Goal:
Given instruction, supports, and opportunities for practice, [Redacted] will elaborate the content of written essay by correctly quoting or paraphrasing a source to work toward grade level standards receive score of 3 in the area of Elaboration of Evidence on the writing scoring guide rubric on 3 out of 5 writing samples.

Present Level:
Currently, [Redacted] is at a level 2, developing, in the trait areas of Elaboration of Evidence. Scores of 3 are proficient at grade level.

What do I look for in the IEP to know if it is good?

So the big focus of this entire website is on how to write strong goals– that means that if you want a detailed answer to this question, click on the goals tab! But the short answer is that you want to see goals that make sense. You know your student or child. What are their biggest areas of need? IEP goals don’t cover everything– but whatever you think are the most pressing issues need to be in the goals. You also should see language that makes sense. You need to be able to read these and immediately know what the student needs to do and what they can do now. The goals drive special education supports so if they don’t make sense, it is likely the services your student/child receives won’t either.

When and how should I get help?

It depends on who you are. If you are a parent, you have the right to show the IEP to anyone you want to get their thoughts on it– and the right to bring someone who has “knowledge or special expertise regarding the child” to the IEP meeting. To learn more about parents’ rights in IEP, visit our page on the rights hidden inside district procedural safeguards.

If you are a teacher at the school and are worried about the quality of the IEP goals, feel out the case manager. If you hit resistance, try meeting with a service provider at the school an administrator, or a special education teacher that you are more comfortable with– but try the case manager first to get a sense of what is going on.

Here is what IDEA says in 34 C.F.R. § 300.321(a)(6) about bringing people to meetings:

‘‘(vi) at the discretion of the parent or the agency,
other individuals who have knowledge or special expertise regarding the child, including related services personnel as appropriate; and
What are the disclaimers?

This website is not a lawyer or an educational advocate. Nothing on this site is, nor is intended to be, legal advice. The information here is for informational purposes only. 

If you are worried about your student or child’s IEP, please reach out to a real, live human.

Many law schools have free educational law clinics for special education. Many larger districts employ ombudsmen to bridge the gap between parents and schools. Many regions and states have parent centers that can help parents connect to other parents and find resources in their community. All of those are free, as is talking through the paperwork with a friend. Educational advocates are often paid professionals with special expertise who can also help. While we are happy to address general questions about the IDEA law or IEP process, please note that any communication via email is for informational purposes only and cannot be treated as legal advice. You can email questions to rose@spedhelper.org.